Eligibility, Rules & Policies
Last updated: February 15, 2017
- Schools must have received an official invitation from the organizing committee to be considered eligible
- Schools must have a team of three undergraduate students.
- Each team member must be in his/her senior years of undergraduate studies (3rd, 4th, or 5th year students).
- Universities must have a minimum of 1 team coach or faculty advisor.
- Universities are welcome to bring more than 1 coach and/or observer to the competition.
- All team members must be competing in CaseIT for the first time
- This applies to the competing students. Returning coaches and observers are welcome.
CaseIT 2017 Rules & Policies
CaseIT 2017 rules are still subject to change – the latest changes will be posted to our website. The Lightning Round will not be held at CaseIT 2017
1.1 The CaseIT Organizing Committee reserves the right to change or update the rules
1.2 The Organizing Committee will have final say on any matters
1.3 All participants must attend and participate at all events
1.4 All participants must stay at the designated CaseIT Hotel
1.5 Schools must have a team of three undergraduate students
1.6 Each team member must be a current student in his/ her senior years of undergraduate studies (3rd, 4th, or 5th year student based on the participating school’s guidelines). No master’s students are allowed to compete at CaseIT
1.7 Only one team per university will be permitted to participate at CaseIT
1.8 Simon Fraser University will not be competing
1.9 Universities must have a minimum of 1 team coach or faculty advisor
- A student representative comes in the place of a faculty member, provided that the student representative does not substitute for a competing student under any circumstances
1.10 Faculty and student observers from competing universities are welcome to attend, provided that any observing students do not substitute for a competing student under any circumstances
1.11 All competing team members must be competing in CaseIT for the first time. Returning coaches are welcome
1.12 Top 3 teams of CaseIT 2017 will automatically be invited to CaseIT 2018
2. Rules Debrief
2.1 Questions about the competition rules will not be answered after the official Q&A period at the end of the Rules Debrief
2.2 Any questions after this time must be submitted through the official CaseIT Portal and will be answered by official statement at the beginning of the deliberation period
3. Case Deliberation Period
3.1 The deliberation period will last for 24 hours
3.2 Deliberation and presentation times will be staggered
3.3 All presentations must be created on Microsoft PowerPoint
3.4 Teams are not to interact with their faculty advisor/ coach during the 24-hour deliberation period
3.5 Teams may leave the hotel premises during the deliberation period but must be escorted by a Team Host at all times
3.6 Each team will be allowed to keep three (3) of their own devices (e.g. laptops or tablets)
3.7 All deliberation devices must remain in the deliberation room until the deliberation period is over
3.8 Cell phones can be kept in the room during the deliberation period but are only to be used in emergency circumstances.
- From the beginning of the deliberation period until the a team is eliminated, the CaseIT organizing committee reserves the right to check a competitor’s phone if they are to be found under suspicion of contacting anyone outside their team
3.9 Teams will be provided with the following materials:
- 3 copies of the case
- Pens, paper, markers
- 1 USB stick
- Flip chart paper and masking tape
- Care package with snacks
- Internet access
3.10 Teams must upload all of their slides online to provided link and onto the provided USB stick before the end of the 24 hour deliberation period.
3.11 CaseIT will have the rights to all submitted materials.
3.12 Teams are not to access the following websites during deliberation period:
- Any tool that allows communication with anyone outside of the three (3) competitors on the team. Including but not limited to personal social media accounts (Facebook, Twitter, etc.), email, ftp
3.13 Teams are allowed to use a designated folder on a file sharing service to share case-related files amongst themselves. (Ex. OneDrive, Dropbox, Google Drive, etc.) This designated shared folder is not to be shared with any individuals outside of the three competitors on the team
3.14 The CaseIT Organizing Committee reserves the right to check competitors’ browsing histories and shared folders in order to enforce 3.11 and 3.12
3.15 Teams will be required to sign honesty agreement upon arrival
4.1 The competition will consist of a Preliminary Round, Wildcard Round and Finals Presentations
4.2 The first place team from each tier within the Preliminary Round will advance to the Finals Presentations
4.3 The second place team from each tier within the Preliminary Round will advance to the Wildcard Round
4.4 The first place team of the Wildcard Round will also compete in the Finals Presentations
4.5 Presentation tiers will be drawn at the Welcome Dinner on Day 1 of CaseIT 2017
4.6 In order to protect the integrity of the competition, and to prevent the possibility of bias from CaseIT Judges, the following are not to be revealed to the general public prior to the end of the Competition on February 17, 2017:
- Table containing the presentation pools and tiers, and team presentation order
- Any information that could reveal the connection between the name of the competing University, and the team name
4.7 Further details of each round will be announced at CaseIT 2017
4.8 Changes to PowerPoint presentations will not be permitted between rounds
4.9 Teams are not to interact with judges outside of their presentation time
4.10 Coaches are prohibited from speaking to competitors during deliberation and presentation days. This rule will be in effect as long as your team is still in the running and has not yet been eliminated. Upon each team’s elimination this rule is rescinded.
4.11 Coaches and faculty advisors are not allowed to interact with judges during the duration of presentations.
4.12 Coaches and observers may watch any of the teams’ presentations, provided that they do not have any clothing or personal items that may identify their affiliation with a team.
4.13 Coaches and observers may record teams’ presentations, provided that they stay in the presentation room for one presentation prior to OR one presentation after the session they are recording. Audience members who are not recording presentations may leave or enter presentation rooms at any of the breaks between presentations.
4.14 All competitors must be dressed in business formal attire
4.15 Teams are not allowed to watch any of the other teams’ presentations in the Preliminary and Wildcard Rounds. Finalists are not allowed to watch other finalists’ presentations until after they have presented
4.16 Participants must identify themselves using fictitious team names and ensure that their university names or geographic locations are not disclosed. Breaking this rule may result in disqualification from the competition.
3.15 No huddling/conversation will be allowed between team members during the Q&A periods of presentations. Competitors must answer the questions without consulting team members.
5. The Case
5.1 The competition theme may not necessarily be related to the topic of the competition case released to participants during deliberation
5.2 The case to be used during the competition will be an unpublished business case with a strong focus in technology or MIS/IS/IT
5.3 No person other than the case writer, CaseIT’s Faculty Advisor, CaseIT’s Judging Facilitators and CaseIT judges are allowed to view the case prior to deliberation day on Thursday, February 16, 2017
6. Judging Guidelines
6.1 Judges will be critiquing competitors on the following:
- Depth of analysis
- Feasibility of implementation
- Presentation skills
- Question and answer management